Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

BSBPRC403 Mapping and Delivery Guide
Conduct international procurement

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency BSBPRC403 - Conduct international procurement
Description
Employability Skills
Learning Outcomes and Application This unit describes the skills and knowledge required to conduct international procurement. This includes sourcing potential suppliers, inviting offers, evaluating the offers received, preparing recommendations and contracting the successful supplier. It also covers arranging importation of the goods, satisfying regulatory requirements, arranging required payments and ensuring all contractual obligations are met.It applies to individuals who conduct international procurement activities to reduce cost and increase efficiency. Individuals will be able to demonstrate the ability to localise and implement sourcing strategies based on market analysis, business requirements, and organisational objectives. Individuals undertaking this unit are typically undertaking procurement in accordance with an organisation’s international procurement guidelines and work under minimal supervision of a senior procurement manager or in consultation with senior management.No licensing, legislative, regulatory or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Source international suppliers
  • Identify goods and/ or services to be procured internationally
  • Research potential sources of supply from relevant information sources
  • Examine market structures for proposed international procurement activities
  • Determine regulations governing international procurement
  • Source and apply relevant organisation procedures, policies and regulations govern the international procurement of goods and/ or services
       
Element: Prepare invitations to offer for imported goods
  • Obtain and clarify specifications of requirements for international sourcing of specified goods and/ or services from relevant stakeholders as required
  • Select procurement strategy most appropriate to the proposed goods and/ or services
  • Develop and document invitations to offer
  • Ensure invitations to offer are checked for compliance with regulations, organisation policies and procedures and description of required goods and/ or services
  • Develop, document and obtain approval for criteria for evaluating offers
  • Issue invitations to offer to prospective suppliers after gaining approval from relevant personnel
       
Element: Prepare recommendations in response to offers
  • Receive and assess offer documents from suppliers against criteria and requirements of organisational procurement strategies
  • Seek further information from suppliers, as required, to clarify offers
  • Select preferred offer and make recommendation for approval to relevant personnel
  • Consult with stakeholders and obtain approval for recommended offers
       
Element: Action successful offers
  • Prepare contract documentation with successful supplier
  • Consult to ensure legality of contract agreements in accordance with organisation procedures
  • Issue contract in accordance with received approval from stakeholders
  • Inform unsuccessful offers of outcome of evaluation process in accordance with legal and organisation requirements
       
Element: Arrange importation of goods
  • Assess risks in ownership and logistics of goods and/ or services throughout international procurement activity
  • Seek agents as required to arrange inspection, packing, transport, importation, customs clearance and delivery of goods and/ or services
  • Satisfy statutory and regulatory requirements including fumigation and export/import controls
  • Ensure supply and logistics channels are managed, to achieve delivery of goods and/ or services satisfactorily and within designated timelines
       
Element: Arrange provision of foreign currency payments
  • Obtain advice from stakeholders on payment strategy to be followed for international procurement
  • Receive arrangements made to initiate currency hedging, letter of credit or payment by direct cheque in accordance with advice
  • Finalise and authorise payments at appropriate times according to organisational requirements
       

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Identify goods and/ or services to be procured internationally 
Research potential sources of supply from relevant information sources 
Examine market structures for proposed international procurement activities 
Determine regulations governing international procurement 
Source and apply relevant organisation procedures, policies and regulations govern the international procurement of goods and/ or services 
Obtain and clarify specifications of requirements for international sourcing of specified goods and/ or services from relevant stakeholders as required 
Select procurement strategy most appropriate to the proposed goods and/ or services 
Develop and document invitations to offer 
Ensure invitations to offer are checked for compliance with regulations, organisation policies and procedures and description of required goods and/ or services 
Develop, document and obtain approval for criteria for evaluating offers 
Issue invitations to offer to prospective suppliers after gaining approval from relevant personnel 
Receive and assess offer documents from suppliers against criteria and requirements of organisational procurement strategies 
Seek further information from suppliers, as required, to clarify offers 
Select preferred offer and make recommendation for approval to relevant personnel 
Consult with stakeholders and obtain approval for recommended offers 
Prepare contract documentation with successful supplier 
Consult to ensure legality of contract agreements in accordance with organisation procedures 
Issue contract in accordance with received approval from stakeholders 
Inform unsuccessful offers of outcome of evaluation process in accordance with legal and organisation requirements 
Assess risks in ownership and logistics of goods and/ or services throughout international procurement activity 
Seek agents as required to arrange inspection, packing, transport, importation, customs clearance and delivery of goods and/ or services 
Satisfy statutory and regulatory requirements including fumigation and export/import controls 
Ensure supply and logistics channels are managed, to achieve delivery of goods and/ or services satisfactorily and within designated timelines 
Obtain advice from stakeholders on payment strategy to be followed for international procurement 
Receive arrangements made to initiate currency hedging, letter of credit or payment by direct cheque in accordance with advice 
Finalise and authorise payments at appropriate times according to organisational requirements 

Forms

Assessment Cover Sheet

BSBPRC403 - Conduct international procurement
Assessment task 1: [title]

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I declare that the assessment tasks submitted for this unit are my own work.

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Result: Competent Not yet competent

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Assessment Record Sheet

BSBPRC403 - Conduct international procurement

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

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